We can help with proposal support and consultation. It's best to start well in advance of the due date because proposals need to be routed for signature and approval by your department, college, and OSRAA before submission. This can take a week or more and OSRAA requires three days to review your proposals. Please reach out to the COS proposal support unit for assistance. You can also find information on preparing your proposal from the Tools page.
Other Sponsored Activity
Consultants/Fees: "These costs are for professional fees, e.g., consulting and legal fees, services rendered by commercial firms; service charges by institutional service departments; and fees assessed by other state agencies. Generally, all services must be performed within the award period. Consulting costs are normally identified separately in the budget and may also be called Personal Services Contracts (PSC). OSU employees and graduate students may not be listed as consultants on OSU budgets."
Subawards: "The subaward process is used when OSU passes through a portion of the sponsored award to another entity for the purpose of programmatic effort on the project or when OSU receives a portion of a sponsored award from another organization. All the terms and conditions that are part of the primary award must be included in the subaward document. Signature of acceptance of these terms by the receiving entity is required."
For more information on determing if you need to set up a consultant or a subaward, please visit, "Is this a subaward or a procurement" at the Research Office.
No. Anything regarding contracts or legal documents go through Procurement and Contract Services (PaCS). You can start with your business center contact and ask them to forward the contract to PaCS for you.
When a grant is transferred from one institution to another, there are several general steps to the process. Please see the Research Office's guidelines on transferring grants. They also have a PI Checklist for Transfer of a Grant to Oregon State University.
Funding agencies defer to university policy as long as they comply with the uniform guidance
OSRAA's policy on Participant Support Costs
Participant support costs refer to costs paid to or on behalf of participants, trainees/Fellows attending conferences, meetings, symposia, training activities and workshops. A participant must be an individual who is attending in the context of a "student."
Participant support costs may include transportation, per diem, stipends, supplies, conference fees, and other related costs (registration fees, books, instructional materials) for participants only. Honoraria and travel for speakers and receptions are not considered participant support costs - per OSU policy.
Employees of OSU, including Graduate Research Assistants (who are considered employees), may be considered a participant under the definition above, but should not be included under participant support cost in a proposal budget because they are an OSU employee. Their costs should be incorporated into other budget categories (i.e. travel). Participant support costs (non-employee participants) are exempt from indirect costs
OSU’s off-campus rate is applicable to sponsored projects performed in facilities which are not owned or leased by OSU, or when there is an activity of 90 or more consecutive days away from the on-campus facilities.
You only need to go through Cayuse if OSU will handle the award. If the award will come directly to you, then you do not need to set up a Cayuse Record.
Some undergraduates who come to campus for a summer research program would like to use Dixon Rec Center and/or may need access to computers. We've put a handy guide together to answer these questions: https://proposals.science.oregonstate.edu/articles/REUs
If you are applying for a grant with a new agency, you might need some University information such as the congressional district, DUNS, etc. That information can be found on OSRAA's Cover Page/Application site. http://research.oregonstate.edu/osraa/proposal-preparation/proposal-cover-page-application-information
Ask your departmental chair about tuition support in this case. For more information, see this link
E&G funds are funds received by the University directly from the legislature and from student tuition. The funds are subject to expenditure limitations, and are allocated to colleges and departments through the budget process.